For Council, Non-Council and Non-Girl Scout Troop/Group Usage:Application forms and all other necessary forms are available from service Unit managers, membership specialists, all Council service centers and our website at www.gskentucky.org.
Reservations must be made at least three weeks in advance. Send your Camping Application with appropriate fees and other necessary forms to the Lexington Service Center. The application, including paid fees, will be returned if not properly completed. You will be emailed a confirmation, which includes a check out list. Please complete the Camp Checkout Procedure-Attendance Report before leaving camp and leave it in the unit.
Service Unit Encampments and events at council properties that are advertised in the TAP Calendar should send a completed Troop Camp Application with the TAP form, a $50 deposit check and a check for the camp fee when TAP events are due in June.
The Program Department will begin accepting reservations from leaders for troop camping after September 1st for the new membership year. Troop Camp is first come, first serve. Troop leaders may call or email the camp team at email@example.com to inquire about available dates. The preferred date and camp Unit will be held on the camp reservation calendar for 2 weeks. A completed Troop Camp Application must arrive at the council with 2 checks – one for the total camp fee and the other a $50 deposit fee. The deposit will not be cashed unless damage has been done to the unit after the troops stay. The troop must complete the Camp Checkout Procedure-Attendance Report before they leave camp. The checkout report must be left inside the unit.
IMPORTANT: Read and understand the policies and standards stated in Safety Activity Checkpoints
At least one adult who has completed the applicable level(s) of Troop Camp Training must accompany the troop, as well as an adult with current First Aid Certification. For multi-troop encampments or events, there must be at least two adults with applicable level(s) of Troop Camp Training and First Aid certification. Proof of trainings and certifications must be demonstrated to your Service Unit Manager or Membership Specialist. High risk activities require certified facilitators. For information concerning high risk activities contact the Program Director at 859-293-2621. For non-Council agencies/groups, a certificate of Comprehensive General Liability coverage in the amount of $1,000,000 with Girl Scouts of Kentucky’s Wilderness Road Council listed, as additional insured must be submitted with the application. This coverage must include all group participants, members, leaders, etc. Additional insurance must be purchased for all non-registered participants three weeks prior to camping.
Complete the application and send it with the deposit check and camp fee check to the Lexington Service Center, 2277 Executive Drive, Lexington, KY 40505.
The confirmation packet will be emailed and will serve as your official reservation notice.
If the campsite chosen is not available, you will be notified and all fees returned. A troop or group can be placed on a waiting list for an available site if desired.
Notify the Program Director at (859) 293-2621 if you need to cancel your reservation. Refunds will only be given for weather related hazards, sickness or death in the family of the troop, or a three week in advance cancellation.
In the event of a "Weather Advisory" the council reserves the right to cancel the reservation. The council also must follow county wide restrictions such as burn bans.
By signing the application, your group agrees to indemnify Girl Scouts of Kentucky’s Wilderness Road Council against and hold them free and harmless from any cause and all claims, demands, loss, damage, and expenses including attorney’s fees and other legal expenses arising out of the use of any and all grounds or facilities owned or operated by the Girl Scouts of Kentucky’s Wilderness Road Council.
Any damage to camp property or equipment will be the responsibility of the group and appropriate charges will be assessed.
Tent Units are open for reservation from April 15 to October 31. All other Units are open at the discretion of the Property and Site Managers.
Absolutely no reservations will be taken over the phone!
Please note: In order to reserve your Unit you must have 1. Completed Application, 2. Complete payments, 3. Safety Deposit Check ($50). Failure to have any of the three items will result in an incomplete application and your reservation will not be processed.