#19 Money Matters
Troop Money Earning Policies
The troop leader is responsible for all troop funds. Although handled by the leader, the treasury belongs collectively to the girls. A leader should not add or remove money without asking the girls in the troop. It is their money – they need to have a voice in how it is spent.
Girl Scout troops are funded by a share of money earned through council-sponsored product sales activity (Girl Scout cookie and fall product sale), group money-earning activities (council-approved, of course!), and any dues your troop may charge
Who pays for what? This is a question that comes up frequently. There are not hard and fast rules, except that it should NOT be the leader. It is all based on your troop’s individual financial situation and after consultation with the girls and their parents.
Troop Dues – A Girl Scout Tradition!
Troop dues are the amount of money the girls in your troop have decided each will add to the troop treasury. According to Volunteer Essentials, a troop’s budget should be based on reasonable dues. Dues are a major part of troop finance. Consider troop plans and how much they will cost when determining the amount of troop dues. Regardless of the system a troop decides upon to collect dues (weekly, monthly, bi-annually, etc.), individual input from girls and their families builds responsibility to the troop and creates a sense of ‘investment’ in the troop.
Troop Money Earning Policies
- All troop money-earning activities, other than cookie sale, fall product sale and recycling must have written permission from the Service Unit Manager on month prior to the project.
- Troop money-earning projects cannot be conducted at the same time as the Girl Scout cookie sale or United Way campaign/Council fund drives
- Troop wishing to conduct money-earning activities must have participated in the most recent cookie sale. (Daisy may NOT do extra money making projects – but can only participate in the Fall Product and Cookie Sales)
- Money-earning activities may not be conducted on the Internet.
- Money-earning cannot be done through games of chance (raffles, etc.)
- Money earning cannot endorse commercial products
Troop Checking Accounts
- Any money over $100 MUST be kept in a troop bank account.
Account must have three signatures
- Service Unit Manager
- Assistant leader or someone else in the troop approved by the Membership Specialist
- A background check must be completed for everyone on the account.
- An annual troop finance report is due in June.
Remember: Keep your bank informed of changes to names and addresses.
Did You Know . . .
- The troop year end financial report asks you to document all income and expenses for your Girl Scout year.
- At any time parents/guardians may ask to see the troop finances.
- Girls can learn to keep track of the troop finances and make decisions on how the money should be spent.
Did You Know. . .
- All troop funds must be handled solely by registered members of Girl Scouts.
- Troop funds are the property of the troop and should be used for troop activities.
- Proper accounting of troop finances sets an example for girls.
View the short video below on what you need to know about the Girl Scout Cookie Sale Program